Repeating text in word 2016

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Repeating text in word 2016

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Thank you. Charles Kenyon. Click here to skip past FAQ questions list and other info and go directly to the start of this topic. Search the FAQ site on Google. Remember to Refresh your page. This page last revised: 17 Mar This page is about how to repeat data in a document using mapped content controls. This can be relatively easy, or somewhat complex. This page is not comprehensive. It is based on things I learned from Greg Maxey's pages. I wrote it because I frequently answer questions on how to type information in one location in a document and have it show up in other places as well.

If it is something that you want to have in a header or footer to reflect the content of the page or section, you should use a StyleRef Field. For repeating in the body of the document, if you are using Word versions predating Wordyou should use bookmarks and REF fields. In Word and later, though, I prefer C ontent Controls.

Macintosh Versions and have a limited ability to use Content Controls, but not to create them. If you are going to repeat information in multiple documents, you should look at Automated Boilerplate Using Microsoft Word and Mail Merge.

There are at least two ways to repeat information in a document using Content Controls. This works for up to 15 separate items of plain text. The second is with Mapped Content Controls. The document property content controls are actually built-in mapped content controls. Custom Mapped Content Controls are more flexible and there is no practical limit on the number you can use. In addition, the document properties content controls may only be useful for text while other kinds of mapped content controls can have other kinds of data.

Here the same controls are shown in Word and There are 15 choices, some of which correspond to the summary document properties. Here, though, we are not using them for that. We are using them to repeat data. Fourteen are plain-text controls and the Publish Date control is a Date-Picker control. This does not seem very useful until you see that you can modify these by using the Developer Tab and choosing Properties.

That will let you change the tab at the top from "Abstract" to whatever you want, i.

Repeat Text in MS Word by Mapping Content Controls with the XML Pane

Remember to click out of Developer Mode when you are done. Once you have these text changes made, you can replicate the information throughout your document by using the same document property controls.Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

Learn how to collaborate with Office Tech support scams are an industry-wide issue where scammers trick you into paying for unnecessary technical support services. You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number. I have a document that I would like to repeat content controls throughout the first 2 pages. Did this solve your problem?

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Yes No. Sorry this didn't help. That doesn't really work. The quick parts use predefined document properties which look like content controls, but work in a slightly but significant way.

So when you click on a Quick Part content control, it isn't prompt text, but is the already edited field, and you cannot automatically overwrite. Which is what you want to happen for someone filling in the form. The Quick Parts in the Document Property category are set up to work as mapped content controls. You can set up your own mapped content controls, but that requires a lot more work than making use of the built-in ones. April 14, Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

Site Feedback. Tell us about your experience with our site. CAHeron Created on February 10, This thread is locked.

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You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Stefan Blom Replied on February 10, Volunteer Moderator.

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Thanks for marking this as the answer. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. How satisfied are you with this response? Brian Milnes Replied on March 25, In reply to Stefan Blom's post on February 10, Stefan Blom Replied on March 25, In reply to Brian Milnes's post on March 25, If you are trying to do something different, you will have to post back with details.

In reply to Stefan Blom's post on March 25, If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either. You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second or third instance of that text.

For example, a colleague had a PPE personal protective equipment list near the beginning of her document that she needed to repeat in the main procedure table. So she needed to break the link between the original PPE list and the one in the procedure. Posted in Word. Thank you. This was very useful and much easier than trying to use a form.

I just needed to repeat a revision date on multiple pages without having to put it in the header or footer and without having to edit each page individually when updating the rev. This was the right way to do it with limited effort. Another alternative would be to use a macro to update fields and bookmarks on opening or saving the document. Thanks, this is really great information. I cannot seem to figure out how to update these cross references when the document is protected but the cross referenced fields are editable.

Any idea how I might be able to do this? Thanks in advance.

repeating text in word 2016

Repeat this for every field you want to be duplicated. Now, whenever you change the text in one field, all of the other related fields will be automatically duplicated! No problem. This is a great instruction, and works with Word It does by default, and if I manually remove it, it comes back when I refresh. Any ideas? I may have answered my own question. I tried it again with different piece of text and it only took the text. So I can insert it without creating a separate bookmark first.

And doing it that way only carries the text, not the bullet. I like how one thing leads to another and you eventually solve it yourself, and learn something new in the process. While I can duplicate the text within the document, how do you get it to work in the footer, automatically? The Revision Number bookmark is on the front page and is supposed to replicate on the bottom of each page.

You have to go into the footer and Ctrl-F9 separately. A quick and easy way to get Word to update everything is to switch to Print Preview then back again.

That will often sort it out. My problem: Unable to find a method that copies hyperlinks in a table not just the text to multiple locations in the document.

This 1 row table is filled with letters of the alphabet representing hyperlinks to bookmarks within the document that is updated frequently.

This table when updated needs to be copied to 30 locations within the document. I have tried to use the bookmark as described, and it works the first time I use it.Word lacks an AutoComplete function. It was removed a few versions ago. In its place you create an AutoText building block, which works just like the old AutoComplete.

The AutoText building block is a typing assistant. You create building blocks for text you frequently type, such as your name, address, apologies, and so on. After you type the first few letters, Word pops up the AutoText building block bubble, as shown. Press the Enter key to have that text inserted automatically into your document. Unlike the old AutoComplete function, the AutoText building block repertoire is pretty empty.

That means you can get busy creating your own entries.

repeating text in word 2016

Follow these directions:. To try out your invention, start a new line of text in a document and type the first few letters or words that you set as an AutoText building block. When you see the bubble appear, press the Enter key to insert the text. For example, if you create two building blocks that start with the same text, neither ever appears when you type text.

Dan Gookin has been writing about technology for over titles years. He's written more than books, including the original For Dummies book, DOS For Dummies, which soon became the world's fastest-selling computer book.

Visit Dan at www. An AutoText building block in action. The Create New Building Block dialog box. About the Book Author Dan Gookin has been writing about technology for over titles years.Supposing, you have a large Word document which may have hundreds of pages, now, you want to check if there are duplicate paragraphs and then highlight to make them outstanding, so that you can deal with the duplicate sentences.

How could you find and highlight the duplicate paragraphs quickly and easily in Word document? Find and highlight the duplicate paragraphs in Word document with VBA code. To find and highlight the duplicate paragraphs in a Word document, the following VBA code can do you a favor, please do as this:. VBA code: Find and highlight the duplicate paragraphs in Word document:. And then press F5 key to run this code, all the duplicate sentences are highlighted at once, the first displayed duplicate paragraphs are highlighted with green color, and other duplicates are highlighted with yellow color, see screenshot:.

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repeating text in word 2016

Please enter the email address associated with your User account. Your username will be emailed to the email address on file. How to find and highlight duplicate paragraphs in Word document? Find and highlight the duplicate paragraphs in Word document with VBA code Find and highlight the duplicate paragraphs in Word document with VBA code To find and highlight the duplicate paragraphs in a Word document, the following VBA code can do you a favor, please do as this: 1.

Paragraphs I.

repeating text in word 2016

Range If xRngFind. Paragraphs J. Text Then xRngFind. Insert multiple images across folders into Word document at once.

Word 2013 & 2016 – Table ‘repeat header row’ not working

Merge and combine multiple Word files across folders into one with your desired order. Split the current document into separate documents according to heading, section break or other criteria.

Convert files between Doc and Docx, Docx and PDF, collection of tools for common conversions and selection, and so on Read More Download Now Purchase. You are guest Login Now.Copy text automatically in word Hi I have some certificates and forms I want to be able to enter details such as name, date, teacher name, student ID number and staff ID number, I want to be able to enter this one time and then it is automaticly entered into the other fields that need populating.

I have been trying the google searchs and youtube videos but not finding anything very useful. Any one have a simple and easy way to do this. Thanks in advanced. Charles Kenyon Windows 10 Office Thread Tools. All times are GMT The time now is PM. Contact Us - Privacy Statement - Top. User Name. Remember Me? Mark Forums Read. Join Date: Mar Posts: 1.

Copy text automatically in word Hi I have some certificates and forms I want to be able to enter details such as name, date, teacher name, student ID number and staff ID number, I want to be able to enter this one time and then it is automaticly entered into the other fields that need populating. View Public Profile. Find all posts by SJDA. Charles Kenyon Windows 10 Office Moderator. Send a private message to Charles Kenyon. Find all posts by Charles Kenyon.Repeating unnecessary tasks can reduce productivity and turn simple tasks into dreaded chores.

Computer software programs simplify many aspects of life by automating processes for their owners. For example, the Microsoft Word program allows users to create professional documents containing formatted text and high-quality graphics in a variety of styles. Microsoft Word can also save time and reduce keystrokes by allowing you to repeat text and graphics throughout a document.

Open a new document in Word that contains text and graphics.

Repeat table header on subsequent pages

Highlight a block of text that you want to repeat. Enter a name for the text selection in the "Name" field.

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Make it a descriptive name because you will refer to it later. Click "OK" to close the menu. Click an image or graphic in the document and click "Insert" again. Click anywhere in the document and then click "Quick Parts" to open the "Quick Parts" menu and display the two "Quick Part" entries that you added. Use your mouse to replicate Microsoft Word objects quickly. Step 1 Open a new document in Word that contains text and graphics. Step 2 Click "Insert" and locate the "Quick Parts" on the right of the window.

Step 4 Enter a name for the text selection in the "Name" field. Step 5 Click an image or graphic in the document and click "Insert" again. Step 6 Click anywhere in the document and then click "Quick Parts" to open the "Quick Parts" menu and display the two "Quick Part" entries that you added. Step 8 Repeat the previous two steps to repeat the text and images throughout the document.

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